Applicant Privacy Notice — flyrouge.com
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Applicant Privacy Notice

In the context of its recruitment processes, Air Canada Rouge ("we", "our", "us") collects, uses and discloses Personal Information about applicants to employee positions, as well as non-employee positions, such as internships, secondments and students ("you", "your").

This Applicant Privacy Notice ("Policy") describes what Personal Information we collect about you, as well as how we use, retain, protect and disclose that information. The Policy describes also your rights regarding this Personal Information.

In this Policy, "Personal Information" means any information relating to you that can be used to identify you. If a Privacy Law with a different definition of "Personal Information" (or any variants) applies to you, that definition will apply instead of the present definition.

1. What Personal Information do we collect and how?

We collect the following Personal Information about you:

  • Any Personal Information you provide such as your name, address and contact details, including email address and telephone number;
  • Any Personal Information you provide in your curriculum vitae (CV), such as details of your qualifications, skills, previous work experience, employment history, education, academic achievements and awards, diplomas, certifications, professional memberships, languages, and Personal Information contained in your cover letter;
  • Any Personal Information you provide during a telephone, video, or in-person interview(s). Please note that, should you use the video assessment feature throughout the course of your application process, we will also collect video recordings and metadata relating to your video assessment session (including your IP address and device information);
  • Any Personal Information given by the references you provided to us;
  • Any Personal Information in your application that you choose to share with us such as personal preferences, hobbies, travel and willingness to relocate, social preferences;
  • Diversity, equity and inclusion information that you specifically consent to share with us if legally permitted;
  • Personal Information related to security or fraud prevention collected as permitted by law with or without your knowledge or consent;
  • Personal Information you have provided to job boards or online recruitment services such as LinkedIn or Indeed, who have your consent to share it with clients like us;
  • For certain safety critical positions, medical examination information;
  • Personal Information contained in your communications and interactions with us; and
  • Personal Information about your past salary, current salary and/or desired salary.

Personal Information is collected by us either directly from you, or through background check providers, medical assessment providers, professional social media networks (e.g. LinkedIn), references you provide and recruitment providers. We may collect your Personal Information from within the Air Canada group of companies if you are a current or former employee of one of these companies and decide to apply for a position with us.

2. Why do we use your Personal Information?

We collect and use your Personal Information to establish your employment relationship with us and, in particular, for the following purposes:

  • Creating a profile to conduct searches to identify and attract suitable candidates for applications;
  • Performing initial candidate screenings, which may involve considering previous employment history and application outcomes;
  • Evaluating your suitability for the position you are applying for and assessing your professional competencies;
  • Complying with legal obligations and processes;
  • Preventing and investigating security incidents or fraud;
  • Contacting you about employment opportunities (if you have chosen to receive such communications);
  • Carrying out surveys on our recruitment process;
  • Verifying your references.

Where permitted by applicable law, we have contracted with third parties to conduct background checks on you (before offering you a position). We will not receive any criminal offence data.

We also use automated employment tools to assist in the recruitment process. These tools are designed to enhance efficiency and support our human resources team in making informed decisions, and in scheduling meetings with you. However, all use of such tools by us always includes human intervention, and all decisions relating to your application are taken by humans.

3. Disclosure of Personal Information

Personal Information may be disclosed by us to establish your employment relationship with us and, in particular, for the following purposes:

  • To assess your application including by conducting background checks and medical assessments (before offering you a position), as permitted by law;
  • As permitted or required by applicable law or regulatory requirements. In such a case, we will endeavor to not disclose more Personal Information than is required under the circumstances;
  • To establish, exercise or defend against claims; and With your consent where such consent is required by law.

We may disclose Personal Information to third parties for the purposes listed above, including to certain parties in the context of litigation, government and law enforcement agencies, external consultants (e.g. lawyers, auditors), background check providers, medical assessment providers and recruitment providers. We may disclose to our recruitment providers certain diversity, equity and inclusion information that you specifically consent to share with us.

4. Safeguarding Personal Information

We have appropriate technical and organizational security measures in place, appropriate to the sensitivity of the Personal Information, to protect against loss or theft, as well as unauthorized access, disclosure, copying, use, or modification. We use contractual and other means so that your Personal Information is afforded the same protection by any of our third-party service providers.

5. Personal Information may be used, stored or accessed outside Canada

We may use service providers to perform certain technical activities such as hosting the Air Canada Rouge Careers website, and as a result, your Personal Information may be used, stored, or accessed in other countries and therefore may be subject to the laws of those countries. Personal Information may be disclosed in response to valid demands or requests from government authorities, courts or law enforcement in these countries.

6. Creation and Retention of your Profile

When you enter your email address and submit other Personal Information through the Air Canada Rouge Careers website, we create a profile about you for the purposes described in this Policy. This profile will be retained until you notify us that you no longer wish to be contacted for that purpose or we will securely delete all Personal Information once it is no longer needed, in accordance with the law.

7. Your Rights

To request access to or correction of your personal information, or to withdraw your consent to our collection, use or disclosure of your personal information, please contact our Principal Privacy Officer using the contact information set out under “Addressing Your Concerns”, below.

8. Changes to this Policy

This Policy was last updated October 2026.

We may update this Policy from time to time. We encourage you to read this Policy when applying.

9. Addressing Your Concerns

If you have any questions or concerns about this Policy or wish to request to exercise your privacy rights or that we change how we communicate with you, please contact our Principal Privacy Officer at:

Email:
privacy_vieprivee@aircanada.ca

Address:
Air Canada Principal Privacy Officer
Air Canada Centre
ZIP YUL 1276
7373 Côte-Vertu West
St. Laurent, Quebec H4Y 1H4 Telephone: (514) 422-6020 Facsimile: (514) 422-2641

Please note that we will need to take reasonable steps to validate your identity prior to disclosing any personal information via the above communications channels.